Executive Coordinator Search

The purpose of the role

• To provide a support service to the FOBAI Board and its Executive and oversee the efficient coordination of the Forum’s network and activities.
• To lead the development and delivery of the Forum’s Annual Meeting for around 150 ministry leaders in the destination decided by the membership.

About You

The position would most suit someone with a passion for Christian mission and the Bible, who will communicate effectively with CEO level and other mission leaders in a way that builds and maintains relationships among the FOBAI membership. You are likely to have a number of years’ experience working in operational roles in nonprofit, mission environments; have proven cross-cultural understanding; and, demonstrable sympathy to the mission of the agency and its members.

You are also highly organised and enjoy variety in your work – from strategy development to serving governance; from detailed administration to program and event management. You are motivated by a hands-on role that requires a broad skill set to personally meet the operational needs of the network.

While you must be able to work effectively unsupervised, you will work alongside the Forum’s part-time Finance Associate on a range of operational activities and report to the Forum’s Executive Committee through the Chair.

You need to be fluent in spoken and written English, hold a current passport and be able to travel internationally in line with the accountabilities of the role.

About the Appointment

The Executive Coordinator role may be performed from any country on the understanding that virtual meetings can be in any time zone but predominately those of North America.

The work volume varies throughout the year but averages 50% time over the year. There is a peak time commitment (September to May) both in the lead up to and aftermath of the Annual Meeting that normally convenes in April each year. In addition, there are a minimum of five Executive Committee meetings per year, two of which are normally in person, one mid-term meeting and one in person Board meeting. FOBAI is open to a variety of part-time contractual arrangements.

Download the full position overview.

The Executive Coordinator is responsible to the Executive Committee for all aspects of their role and reports to the Chair of the Executive. The Executive Coordinator is accountable to the Board via the Executive. The Executive Coordinator oversees the work of the Finance Associate and Digital Assistant.

1. Governance and Executive Support

1. Serve the FOBAI executive and governance in respect to the bylaws and activities of the Forum.
2. Support the FOBAI CEO community, Board and Executive in the development and implementation of strategic initiatives.
3. Ensure the resolutions of the Executive and Board are implemented according to agreed time frames.

2. Event Management

With the Executive and other delegated parties:

1. Contribute to the Annual Meeting theme development and program design in line with the Forum’s strategic intentions.
2. Facilitate the implementation of the Annual Meeting program by identifying speakers and creative meeting processes that add value to the membership.

Oversee administration related to FOBAI meetings and events including:

3. Management and oversight of the Annual Meetings and other Forum events.
4. Preparation of meeting information, programs, agendas and relevant documents.
5. Liaison with speakers arranging for subsidy and honorariums as required.Ensuring that notes of the Annual Meeting and minutes of the meetings of the CEOs, Board, Executive and other meetings are taken.
6. Provision of and reporting on meeting evaluations.

With the Finance Associate:

7. Oversight of logistics and budget for and attendance at Annual Meetings.
8. Assist with making the contract for the Annual Meeting venue accommodation, conference facilities, meals and technological equipment.
9. Distribute information to FOBAI member audiences regarding the venue, program and travel arrangements including visa requirements.

3. Membership Management

Serve as the primary contact for members and potential members including:

1. Maintaining current knowledge of developments in member agencies.
2. Develop good interpersonal relationships with FOBAI member leaders.
3. Provide information pro-actively and on request to members concerning FOBAI by-laws and related practices and activities
4. Communication with potential new members and provision of information as required.
5. Maintain contact and provide reports to and from regional and national Forums where applicable.

4. Communications and Digital Technology

1. Oversee the development and maintenance of the FOBAI website including third party sites (find.Bible and Scripture-engagement.org).
2. Manage and moderate FOBAI website content as required.
3. Oversee the process of development and distribution of promotional materials as required.
4. Maintain and develop systems for all digital assets including data, CRM and email, financial management, word processing, internet content and archives.
5. Ensure Forum policies and procedures are updated and communicated as required.
6. Ensure third party contracts and licenses are kept up to date.

5. Finance and Forum Administration

1. Support and assist the work of the Finance Associate as required.
2. Maintain regular contact with the Associate and other FOBAI staff.
3. Assist any recruitment and selection process for FOBAI staff and contractors ensuring compliance with relevant local employment legislation.
4. Negotiate the provision and terms of services in kind from member agencies.

Download the full position description.

Person Profile and Experience

• Proven ability to communicate effectively with CEOs, their equivalent and other senior staff.
• Highly competent at building and maintaining virtual relationships with leaders around the world.
• Understanding of contemporary Christian missions and ecclesiologies.
• Knowledge of and commitment to the work of Bible agencies globally.
• Experience of the nonprofit sector in the USA or elsewhere.
• Cross-cultural understanding including visiting other countries.
• Fluency in English.
• Valid passport and ability to travel internationally in line with the accountabilities of the role.

Skills and Competences

• A motivated, self-starter, able to take initiative and work effectively unsupervised and meet work deadlines.
• Capable of taking strategic plans and creating practicable, operating plans.
• Ability to administer processes efficiently and with a high degree of confidentiality.
• Financially literate with experience of budgeting and managing financial processes.
• Event and project management background ideally in an international setting.
• Good copy writing, note taking and reporting skills with an ability to draft correspondence, minutes, and reports.
• Excellent office software proficiency and knowledge of CRM systems.

To apply for the position of Executive Coordinator please prepare your Resume / CV and a cover letter in English and send it in pdf format to this email address: [email protected].

Please limit each document to a maximum of two pages. Your cover letter should include how your experience, skills and competences meet the person profile and the responsibilities in the position description and why you are attracted to the Executive Coordinator role with the Forum.

Please note that there is no deadline for applications and each application will be considered on a rolling basis starting 5 May 2024.

If you are called for interview, we will ask you to provide a personal and a professional referee who has agreed in advance to provide a reference. Interviews will be conducted virtually via Zoom with the FOBAI Chair and two other Board Directors.

Download How to Apply